Specialist 2 - Global Mobility

Western Digital
Western Digital
( Other )
asiaremotejobs.com  Remote (Asia | APAC Time Zone Permitted)

Job Type : Full-Time
Experience : 3 to 5 years
Education : Bachelor Degree

Job Detail

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

JOB DESCRIPTION AND RESPONSIBILITIES / AUTHORITIES

Broad Functions

Based in Batu Kawan, Penang

  • Provide global mobility-related expertise to HR, business units, vendors, employee and stakeholders for the Malaysia and APAC region (and geographies defined by the Company).
  • Responsible to plan, coordinate and liaise with third party vendors and internal HR/Business counterpart for international assignment, relocation, work authorization and any immigration/ global mobility related tasks for APAC regions (including all geographies) during the assignment/transfer period.
  • Responsible to plan, coordinate and liaise with government department for Fomema Medical Examination, Passport Renewal (Embassy), Work Permit renewal and Work Permit cancellation for non- Malaysian Citizen working in SanDisk Penang and Media Operation Penang and other related matters with Malaysian Authorities.
  • Provide global mobility-related expertise to HR Partners, Staffing Partners, HR team members and business units
  • Assist with the range of administration and consultation support and be flexible of any changes of the job function due to demands of the business need.

Regular

  • To oversea and ensure all legal documentations related to International Assignee, Expats, Local Plus Employees and DL Foreign Workers are in place at the right time.
  • Assist and guide third party vendors based on internal policies and processes as well as overseeing all administrative works pertaining to the work authorization initiation/ renewal/ cancellation process are being processed per needed timeline
  • Supervise / monitor third party vendors / outsources to coordinate with the employee’s supervisor, transport arrangement, passport preparation and all administrative works pertaining to the passport renewal process and Fomema medical examination process.
  • Coordinate within house finance department to prepare the bank guarantee, bank draft and all related fees payment for work permit renewal process, passport renewal process and medical examination process.
  • Supervise / monitor third party vendors / outsources to coordinate with the employee’s supervisor, transport arrangement, passport preparation and all administrative works pertaining to the passport renewal process and Fomema medical examination process.
  • Support other HR activities such as plant wide communication sessions, new system launches etc.
  • Outstation interview to support TA whenever is needed.
  • Ensuring Global Mobility Manager are properly updated on the status of all activity impacting their areas of responsibilities or regions.
  • Initiate relocation and immigration services with third party vendors as well as communicate to employee on introducing the vendor
  • Liaise with counterparts to complete any supporting documents administration (i.e. leases, visa submission) in a timely manner.
  • Be center point of coordination or contact and support with employee and business correspondence and activities throughout the assignment/relocation life cycle
  • Maintain tracker to ensure all cases are up-to-date and on track and provide update or follow-up with relevant counterparts/third party vendors for further action as necessary
  • Properly organize and maintain all files, records, and correspondence relating to mobility matters (includes documents of a routine and confidential nature).
  • Assist with administrative support and invoicing supporting, if needed.
  • Support other HR activities such as communication sessions, new system launch etc.
  • Ensure Global Mobility Leads are properly updated on the status of all activity impacting their areas of responsibilities or regions
  • Work closely with Global Mobility Supervisors and any reporting lines and discuss any issues and/or matters needing escalation for further consultation
  • Have a very good understanding of the Global Mobility policies, processes, roles and responsibility, and help to promote and educate staff on global mobility throughout the company
  • Partner with team members on projects, as needed
  • Demonstrate ability to work with teams in a contributor role with remote team members and outsourcing partners.

Qualifications

Educational Required :

  • Candidate must possess a Bachelor Degree preferably in HR but not limited to in any field

Skill Required

  • Progressive knowledge of immigration process, regulations, and compliance
  • Excellent interpersonal skills, written and verbal communication English. Chinese (Mandarin) and Japanese skills is an added plus.
  • Ability to work independently with limited supervision, handle under demands with the deadlines, to identify issues and potential resolutions quickly and raise issues needing escalation to Manager/Supervisor
  • Able to interact with all level of employees and work well in a team environment across cultures and regions.
  • Problem solver, resourceful, self-directed, detail orientated
  • Ability to report to multiple reporting lines.
  • Have a keen interest in HR Mobility field.
  • Can be relied upon to persevere and can be trusted upon on highly confidential issues / matters.
  • Knowledge in Information Technology and/or experience with Workday will be an added advantage.

Experience Required

  • 2-4 years’ experience in a similar capacity in global HR environment.
  • Minimum 1 year experience in similar capacity in working with immigration, relocation and/or international assignees (e.g., working with Malaysia Authorities)
  • Have a keen interest in HR Mobility and Immigration field

Additional Information

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

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